We are seeking a highly organized and versatile individual to join our team full time as an Office Generalist Administrator. This hybrid role combines office operations management with essential human resources support. The ideal candidate will excel in multitasking, possess strong communication skills, and demonstrate meticulous attention to detail. This position is crucial in ensuring the smooth operation of our office and supporting HR functions, making it a key contributor to the overall success of our organization.

Key Responsibilities:

Administrative Coordination:

• Receptionist Duties:
  • Greet visitors warmly and ensure their comfort.
  • Answer, screen, and direct phone calls in a professional manner.
  • Manage incoming and outgoing mail and packages.
  • Maintain a clean and welcoming reception area.
• Office Management:
  • Oversee day-to-day office operations to ensure smooth functioning.
  • Coordinate office maintenance and repairs as needed.
  • Manage office supplies inventory and place orders when necessary.
  • Assist in the onboarding process for new employees, ensuring a seamless transition.
• Personal Assistance:
  • Provide administrative support to senior management, including calendar management, travel arrangements, and expense reports.
  • Handle confidential information with discretion and professionalism.
  • Assist with personal errands and tasks as assigned by management.
• Event Coordination:
  • Plan and coordinate company events, meetings, and conferences.
  • Arrange venue bookings, catering, logistics, and manage guest lists and RSVPs.
• Ad Hoc Support:
  • Provide ad hoc support to the Client Service teams as required.

HR Support:

• Recruitment and Onboarding:
  • Assist in the administrative aspects of the recruitment process, including contract issuance, reference checks, and uploading interview notes.
  • Support the onboarding process, ensuring all necessary paperwork is completed and properly filed.
• HR Administration:
  • Provide administrative support to the HR Manager for various tasks, including maintaining accurate employee records and HR documentation.
  • Monitor the HR platform, ensuring the proper logging of documents and compliance with company policies.